Student retention software for martial arts schools
Know which students are slipping before they quit
RetentionOS tracks engagement, flags at-risk students, and keeps parents connected — built specifically for martial arts schools by a martial arts school owner.
The average martial arts school loses 40–50% of new students in their first 90 days. RetentionOS gives you the system to stop that from happening.
Your student data is encrypted and never sold. Learn more →
RetentionOS is part of MatOS, the floor intelligence platform for martial arts schools.
The problem
Students don't announce they're quitting
They just stop showing up. By the time you notice the pattern it's already too late to save them. Most schools lose students they could have kept — because nobody saw it coming.
Instructors can't track 20 students and teach
Your best instructors know every student by name — but they can't remember who hasn't been recognized in two weeks or whose parent hasn't heard anything in a month. That's not a people problem. It's a systems problem.
Parents who feel out of the loop leave
Parents are the real decision-makers. When they don't hear what their child is learning or how they're progressing, they start questioning whether the tuition is worth it. And then they cancel.
Built by martial arts school owners
Zach Hayden · Founder, ATA Excellence Martial Arts · 20+ years in the industry
We know what it's like to lose a student you thought was doing fine. We built Retention OS because we needed it ourselves. → Read our story
Built for martial arts schools — not general fitness studios or yoga. If you run karate, taekwondo, BJJ, ATA, or any other martial arts program, this is for you.
How it works
Set up in minutes
Import your student roster, create your programs and belt order, and you are ready to run your first class. Most schools are fully set up in under 15 minutes — no training required.
Track every class in real time
During class instructors tap to recognize students, log attendance, award stripes, and note behavioral observations — all in under 3 seconds per student. No clipboards. No memory required.
The system tells you who needs attention
Every day RetentionOS surfaces the students most likely to quit — based on attendance patterns, recognition gaps, stripe progress, and behavioral signals. Parents get personal updates automatically after every class.
Watch retention improve
Schools using RetentionOS stop losing students to drift. When every student feels seen, every parent feels informed, and every instructor has a system — retention follows.
Everything you need to keep students engaged
Real-time session tracking
Tap to recognize students, log attendance, and award stripes during live class — in under 3 seconds per student. Your instructors stay focused on teaching while the system captures everything.
Daily at-risk student alerts
Every morning RetentionOS shows you exactly which students need attention today — ranked by quit risk based on attendance, recognition, stripe progress, and behavioral signals your instructors logged in class.
Personal parent emails after every class
Parents receive a recognition email written in your instructor's voice after every session. Not a generic newsletter — a personal note about their child's specific win that day. Parents who feel connected stay enrolled.
Show parents their child moving forward so they stay enrolled
Track every student's rank, stripe progress, and testing history across every program you run. Parents see their child moving forward. Students feel the momentum. Both stay longer.
Catch a fading student before the parent sends a cancellation
Instructors can log a quick vibe check on any student during class — a 1 to 5 scale that takes 2 seconds. When a student's energy drops week over week the system flags it before the parent sends a cancellation email.
Built for multi-location schools
Run two or three locations from one dashboard. See retention data, at-risk students, and recognition stats across every school you own — in one place.
Still not sure if it's worth it? Run the numbers for your school.
What is retention worth to your school?
Move the sliders to see what improving retention means for your revenue.
Currently losing $7,200 per year to churn.
Save 1/mo
$150/mo
$1,800/yr
2.1x returnMost likely
Save 3/mo
$450/mo
$5,400/yr
8.2x returnSave 5/mo
$750/mo
$9,000/yr
14.3x returnAll figures shown after RetentionOS cost of $49/month
RetentionOS costs $49/month. At $150 per student, it pays for itself the moment you keep just 1 student who would have otherwise quit.
See it in action
A quick walkthrough of how Retention OS works in a real class.
Live Session — class in progress
At-Risk Dashboard — who needs attention today
Parent Highlight Email — sent automatically after class
What schools are saying
“We noticed students slipping through the cracks less than a week after we started using it.”
— School Owner — Indiana
Early Beta Partner“First time we used the system to send automatic emails we got 8 responses from parent!”
— ATA Excellence Martial Arts
Early Beta Partner“The TV display in our lobby changed the energy of our school. Kids want to see their name up there.”
— School Owner — Florida
Early Beta PartnerHow we compare
Retention OS does one thing Kicksite and Zen Planner don't — it tells you which students are about to quit before they do.
Running live at
ATA Excellence Martial ArtsJoin our founding schools during beta — lock in your rate before we exit beta
Simple pricing
Starter
For single-location schools getting started
Less than the monthly tuition of one student you'd otherwise lose
- Up to 75 active students
- Session recognition and attendance tracking
- At-risk student dashboard
- Automated parent email notifications
- Weekly highlights batch email
- Belt rank display
- Exit surveys
- TV display mode
- Class planning tools
Growth
For schools serious about retention
Keep two students from quitting and it pays for itself
- Unlimited students
- Everything in Starter, plus:
- Multi-instructor tracking and attribution
- Instructor-personalized parent emails
- Full belt and stripe system
- Behavioral observation logging
- Parent stripe forms
- Advanced retention analytics
- Recognition gap tracking
Pro
For multi-location operators
One saved student per location covers the cost across all three
- Multiple locations
- Everything in Growth, plus:
- Unified multi-location dashboard
- Cross-location retention reporting
- Priority support
- Personal onboarding call
Founding member pricing
Schools that join RetentionOS during beta lock in their rate forever. When we exit beta and raise prices — and we will — your rate never changes. This offer ends when beta ends.
All plans include a 14-day free trial. No credit card required. Cancel anytime.
Prefer a personal walkthrough?
We'll personally help you get your first retention snapshot set up.
Request a DemoFrequently asked questions
How is RetentionOS different from my current studio management software?
Most studio management tools handle billing, scheduling, and attendance. RetentionOS handles what they ignore — tracking student engagement during class, flagging at-risk students before they quit, and keeping parents personally connected to their child's progress. It works alongside your existing software, not instead of it.
How long does setup take?
Most schools import their roster, create their programs, and run their first class session in under 15 minutes. There is no training required for instructors — if they can tap a student's name they can use RetentionOS.
Do my instructors need to learn a complicated new system?
No. The session screen is designed for use during live classes with one tap per action. Recognition, attendance, stripe awards, and behavioral observations all happen on the same screen in under 3 seconds per student. Most instructors are fully comfortable by their second class.
Do parents need to download an app or create an account?
No. Parents receive personal email updates automatically after every class — written in their instructor's voice. There is nothing for parents to download, install, or sign up for.
How does the at-risk scoring work?
RetentionOS combines attendance patterns, recognition frequency, stripe progress, belt testing history, behavioral observations logged by instructors, and parent communication engagement into a single retention score per student. Students whose scores drop get surfaced on your daily dashboard so you can act before they decide to quit.
Can multiple instructors use it at the same time?
Yes. Each class session is assigned to an instructor and recognition emails reference that instructor by name. Owners can see recognition and session stats broken down by instructor.
Do I need to replace my current student management software?
No. RetentionOS connects alongside your existing tools via API. Your billing, scheduling, and CRM stay exactly as they are.
Is my student data safe?
Yes. All data is encrypted in transit and at rest. We never sell or share your student data with third parties. You own your data and can export it at any time.
What happens when my free trial ends?
You choose a plan and continue or your account switches to read-only mode. Your data is always safe and accessible. You can reactivate anytime.
What if RetentionOS doesn't work for my school?
You have 14 days to try it completely free with no credit card required. If it is not the right fit just let us know — no pressure, no hard sell.
Stop losing students you could have saved
Start tracking engagement today. Your first 14 days are free.
Start Your Free TrialFree Upcoming Webinar
How to Know Which Students Are About to Quit — Before They Do
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