A retention layer for your existing system
Retention OS works with your CRM, not instead of it
Schools already using Kicksite, Zen Planner, Spark, or another management system keep it. Those tools run the front desk through billing, enrollment, scheduling, and member records, and they do that well.
Retention OS adds a focused workflow for reviewing attendance and progress signals, coordinating student recognition, and keeping parents connected. It complements management platforms; it is not a claim that they lack retention-related tools.
What your CRM already handles
These are the operational jobs a management system is there to do. Retention OS complements that system rather than replacing it.
- Billing and payments
- Online enrollment
- Class scheduling
- Member records and contact info
- Attendance records for billing and reporting
- A member-facing portal
Retention work that can take extra coordination
Attendance patterns can take time to turn into a clear daily follow-up list.
Consistent recognition across classes takes coordination, especially when several instructors teach.
Keeping parents informed about positive moments can be difficult to do consistently.
Belt and stripe progress may be tracked in different ways across schools.
Owners benefit from a clear view of which students may need attention today.
What Retention OS adds on top
Nightly quit-risk scoring evaluates attendance, recognition gaps, stripe progress, and behavioral signals.
A ranked daily action list shows owners which students need attention today.
Instructors log recognition per student per class on an iPad during live class.
A personal parent email is sent after every recognition.
Belt and stripe tracking keeps each student's progress recorded.
A TV lobby display makes student recognition and progress visible.
MatStats gives each student a personal page showing their attendance streak, badges, and progress -- something they check themselves.
How the two work together
Students are imported from any CRM by CSV, or connected through the API to keep records in sync.
Schools keep billing and scheduling where they are. Retention OS runs on the floor during class and becomes part of the owner's morning routine.
Explore comparisons with popular school platforms
DojoTrack, Kicksite, and Zen Planner provide martial arts school or gym management software. Retention OS is designed as a focused retention workflow alongside existing school systems. Product capabilities can overlap, so compare each platform's current workflows and confirm data compatibility for your setup.
See how it works at your school
14-day free trial. No credit card. Works alongside the software you already use.
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